Position Title: Bookkeeper (Nonprofit)
Classification: Part time/ Hourly/ In office with some remote work possible
Rate: $25-$35 per hour DOE
Reports to: Managing Artistic Director
To Apply: Please submit a cover letter and resume to Kelsea at kelsea@thirdrailrep.org
Organization: Third Rail Repertory Theatre was founded in 2003 Third Rail Repertory Theatre’s mission is to provide an artistic home for theatre audiences and artists in Portland, by fostering a professional, local company that brings to life exceptional stories that provoke dialogue, encourage empathy, and inspire curiosity. Since 2003, Third Rail has brought exceptional stories to life with a commitment to bold, visceral, and deeply humane plays that leverage the theatrical form. We strive to nurture the resources, logistics, and people to sustain an artistic home that is welcoming and supportive to a diverse array of people; and to leverage the transformative power of theatre to cultivate community.
TR’s annual programs include: three Mainstage Shows; Sunday Salon Readings for artists and audiences to collectively dialogue about plays; a Mentorship Company providing tuition-free training and paid work experience for up to 12 emerging artists; community storytelling workshops and presentations; and screenings of world-class productions from London’s National Theatre.
Position Summary: Third Rail Repertory Theatre is hiring a detail-orientated bookkeeper to manage day-to-day bookkeeping processes including accounts payable and receivable, payroll, reconciliations, financial reports, and cash flow maintenance. They will work closely with our Managing Artistic Director, Fiscal Manager, and staff across the organization to ensure best practices, procedures, and documentation are utilized. Nonprofit bookkeeping experience is strongly preferred as well as demonstrated experience with Quickbooks Online.
Duties and Responsibilities:
- Responsible for all accounts receivable and payable.
- Responsible for bank and credit card reconciliations.
- Make bank deposits.
- Assist staff with preparing financial reports for grants.
- Ensure receivables are collected promptly and event settlement tracking and royalty payments are processed.
- Provide accurate and complete data to support the annual review process.
- Assist with preparation of documents for 990 and C-12.
- Maintain cash flow worksheet and manage petty cash.
- Process biweekly & weekly payroll.
- Maintain employee records (W2 and I-9 forms) including paid, holiday, and sick time.
- Administer yearly 1099 and W-2 reporting.
- Prepare reports for the Actors Equity Association with regards to payments for dues.
- Maintain the GL.
- Pay monthly, quarterly, and yearly taxes.
- Advise in developing and executing solid bookkeeping policies and procedures.
Desired Qualifications:
- Demonstrated experience with Quickbooks Online
- Self motivated and able to work on timelines
- Proficiency with Microsoft Excel
- Proficiency with Google Suite
- Passionate belief in the importance of the performing arts and the mission of Third Rail Repertory Theatre